CUC Board Meeting – September 26, 2016

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CUC Board Meeting – September 26, 2016

Present:  Dan Griffiths, Jeff Adams, Kayla Olson, Jenny Gobin, Tim Helmecki, Tim Hennessey, Ryan Baldassario, Sean Murnane,

Absent:  Scott Blankenburg

Call to Order:  6:36pm

Adjournment:  7:58pm

 

*Vote:

Non Board Members in Officer Rolls – Keep Ken Evitts as Treasurer for the at least the upcoming year

Approved

Ken has agreed to then work with a few individuals identified by the board to learn how to correctly keep the books so there are multiple individuals with the appropriate knowledge

 

*Vote:

Fill vacancy of Tim Hennessey’s departure with past board member Chris Cox

Approved

 

New Board Member Orientation - Dan

  • By-Laws – Vague with some specifics
    • Key Clauses that are required are present
    • Every vote is a majority rules
    • Quorum is more than ½ of the board
    • Can increase/decrease the number of board members
    • Directors are 2 year terms
      • Directors choose officers whose term is 1 year
    • All Directors get 1 vote
      • No veto
      • Any director can nominate a motion that then has to be seconded
  • Certificate of incorporation
    • Pledge ourselves exclusively for charitable or education purposes and to promote the sport of ultimate
  • Board is not prohibited to pay directors or pay staff
  • Processing
    • Setting up committees and delegating responsibilities for various operations of CUC
  • Table financial discussion until Ken Evitts is present

 

New Officers Approved

President

  • Jeff Adams

Vice President

  • Dan Griffiths

Secretary

  • Kayla Olson

 

All Committees approved

North Branford Committee

  • Dan Griffiths
  • John Lind
  • Sean Murnane

East Windsor Committee

  • Jenny Gobin
  • Jeff Adams
  • Chris Cox
  • Baldy

Tolland Committee

  • Previously decided via email

Youth Committee

  • Dan Giffiths
  • Tim Helmecki
  • Pfalzgraf
  • Jenny Gobin
  • Trevor Charles

Webmaster offered for Free Summer League and board member shirt

  • Jake Harvey

Fund Raising

  • No real process defined
  • Databases for United Way and Amazon Smile
  • Could potentially ramp it up and potentially develop a committee, right now 2 board members have offered to initiate the fundraising process
    • Baldy
    • Tim Helmecki

 

Partnership with Club Teams

  • CUC offers stability with funding and other areas and club teams provide volunteers for coaching clinics and/or CUC sponsored events
  • Discussion for future meetings

 

Discussion to hold more events during the calendar year

  • Hat Tournaments
  • Youth Tournaments
  • Minimal costs
  • Another vein for revenue
  • More ways to attract new players